Terms & Conditions
ONE BIG DAY EVENT HIRE TERMS & CONDITIONS
“Equipment” means the items hired out by the Owner to the Hirer. “Hirer” means any person who
requests the Owner to hire Equipment to it, including its employees and agents. “Owners” means One
Big Day Event Hire P/L ABN9360462679, its employees and agents. “Terms” means these terms and
conditions. “Bond” means the amount of money to be paid prior to hiring of the Equipment to cover
loss, damaged or repairs as a consequence of the hire. “Deposit” means a non-refundable 50 percent
deposit for the securing of the Equipment for hire. “Full Payment” means the total hire amount
including the bond less the deposit to be paid on the collection of the Equipment. “Late Fee” means
the fee charged by the Owner’s to the Hirer for failure to return the Equipment on the agreed day and
time. “Standard Hire” means the agreed Equipment hire collection and return day and time as stated
on the invoice. “Booking Form” means the document that details the individual Equipment for hire as
requested by the Hirer. “Booking Amendments” means any additional items that the Hirer may
request to be added to the Equipment hire booking. “Confirmation Booking Form” means the
document provided by the Owner confirming the Equipment for hire by the Hirer.
Equipment Hire Timetable
The Equipment will be available by the Owner for the Hirer to collect at the Standard Hire as stated on
the invoice. Any changes to that day and time must be agreed by the Owner.
Terms of Payment
A 50 percent non-refundable deposit will be required by the Hirer once the Owner has sent the
Confirmation Booking Form and a deposit invoice. This will secure the Equipment for the Hirer. The
Owner will invoice the Hirer the deposit amount which must be paid within 3 business days to secure
the Equipment. Failure to pay by the agreed time will result in the Equipment being available for hire
by other parties.
Full payment is required on the day of the hire prior to collecting any Equipment. The Full Payment
amount includes the total hire amount, plus the Bond less the deposit already paid by the Hirer. These
items will be documented on the invoice for the Hirer along with the terms and conditions. The amount
required to be paid by the Hirer for the Bond will depend on the value of the Equipment hired. The
minimum Bond amount will be $100.00.
The Bond amount will be refunded to the Hirer on the successful and safe return of the Equipment.
Any damages, losses, breakage will reduce the Bond refund. All reductions to the Bond amount will
be documented to the Hirer for clarification.
The Hirer agrees to pay the Owner’s hire charges and any other charges, including charges for loss,
damage and repairs or and tax, GST, levy, or other expenses paid or payable by the Owner. If not
otherwise specified by the Owner in writing all hiring charges including taxes and duties are to be paid
prior to collection of the Equipment, including the bond as detailed in the invoice. The hirer agrees to
pay any expenses incurred or loss suffered by the Owner as a result of breach by the Hirer of its
obligation’s pursuant to the Terms (including legal costs on a solicitor-client basis) and to pay all costs
and expenses incurred by the Owner, its legal advisors, mercantile agents and others in respect of
anything instituted or being considered against the Hirer, whether for debt, possession of any
Equipment or otherwise.
All Equipment hire request must be completed on the agreed booking form and sent to the Owner for
confirmation that the Equipment will be available on the day of hire. A confirmation Booking Form will
be sent to the Hirer along with an invoice for payment. The Equipment will only be secured for hire on
the payment of the deposit invoice. Failure to pay the invoiced amount by the agreed date will result in
the Equipment being returned for hire by other parties.
The Hirer can add additional Equipment to the booking form by completing an additional booking form
and returning it to the Owner to determine if this Equipment is available for hire. The Owner will
request an additional 50 percent deposit of the additional Equipment. A new Confirmation Booking
Form and Invoice will be sent detailing all monies owing on this hire. Failure to pay this invoice by the
agreed due date will result in all Equipment booked by the hirer to be returned for hire to other parties
and any monies paid to be forfeited by the Hirer.
Repackaging of Equipment/Laundering of Equipment
All items will be purposely packed by the Owner for collection by the Hirer. The Hirer is to ensure that
they are returned carefully repackaged back to the Owner with due care. They are to be purposely
repacked and returned in their original crates, boxes or packaging. All glassware is to be returned
washed (in warm water) and be fully dry before it is repacked by the Hirer. Fragile items such as
candy jars and lids should be hand washed and handled with care. Please note most of our glassware
is not designed to be washed in dishwashers.
All linen is to be returned in the same condition that it was hired in. Any damage such as soiling,
stains, tears, rips must be advised by the Hirer on return of the Equipment. A charge for the damage
may be charged and the Bond refunded to the Hirer will be reduced according to the amount of
Damage/Breakages/Loss of Equipment
The Hirer will advise the Owner of any damage, breakages or loss of Equipment at the time of the
return of the Equipment. The Hirer will be charged an appropriate fee for the damage, loss or
breakage of the Equipment. The Hirer’s bond will be reduced by the same amount determined by the
Owner to be the cost of the breakage, damage or loss. If the amount exceeds the Bond the Hirer
agrees to reimburse the Owner the agree amount exceeding the Bond.
A Late Fee will be charged for all Equipment that is not returned as per the Standard Hire (unless
agreed by the Owner prior to the return of the Equipment). This Late Fee will be initially $50.00 per
hire. For each additional day that the Equipment is late a further $20 will be charged to the hirer.
Termination of Hire
The Owner may terminate the hire at any time. The Hirer shall have no claims for such termination.
The Hirer may terminate the hire of the Equipment providing written notification that the Equipment
Hire is no longer required. The 50 percent deposit will not be returned as per our terms and
conditions. Any additional monies paid will be returned provided that the Owner is advised in writing
30 days prior to the Hire date.
The Hirer will assume the risk of and indemnity and hold the Owner harmless from and against any
and all property damage and personal injury resulting from the use of the Equipment. The Hirer
hereby releases the Owner from, and agrees to indemnify the Owner in respect of any third party
claims, actions, demands, costs and expenses for damage or injury to person or property arising
directly or indirectly out of the hire or use of the Equipment by the Hirer or these terms.
Terms and Conditions
The Hirer agrees to the terms and conditions of One Big Day Event Hire P/L on payment of deposit to
If you have any questions regarding the terms and conditions of hire, please call us on 0430125109 or
email us at firstname.lastname@example.org.